5 Tips to Protect your Email and Data

Outsourced Backup Should I or Shouldn’t I?
August 23, 2016
September 28, 2016



Don’t Open Attachments or links from People you don’t Know

Cyber criminals send millions of infected emails each month. These unsolicited emails aren’t just spam. They’re like the Trojan horse.  They trick you into opening the link/attachment and then silently install viruses on your computer. Then when you have long forgotten about them they will strike by locking down your computer, finding a bank account number, get your password or use your email to spam others. It’s best to be safe. If you think the email is important, your IT person can help you determine its legitimacy.


Call about Emails you weren’t Expecting to Receive from Someone you do Know

Sometimes they look like UPS or FedEx shipment notifications, a Better Business Bureau email or even Jane from your accounting department. These are called Phishing emails. They leverage the existing relationship you have with someone or a company to try to make you click a link, open an attachment or reply with sensitive information.  If you weren’t expecting an email from UPS or don’t know what it is about, call their number from their website and reference the case number or shipping number that is in the email. Do the Same for Jane.


Check for Misspelled Email Domains

Sometimes cyber criminals will make emails that look legitimate but aren’t. They do this by Creating an email address that looks similar to your company’s email but is misspelled. If the email looks weird check to see if the email is spelled incorrectly. For example your email is bob@GreatContractors.com, they could easily make the fake email address bob@GreatContracors.com .


Don’t give away Personal or Business Information…Especially your Password

This goes along with the above tips. But sometimes the email can look right, feel legitimate and still be fake. Here is where giving away sensitive information is a red flag. You know Jane should have the bank account number. She uses it on a regular basis and has a login to the online banking. It’s rare she should ask for the number in email- If so call her to verify.


Call your IT Support if the Email Just Doesn’t Feel Right

When in doubt, call your IT or Tech support. Don’t worry about bothering them. Email security is a huge potential security risk in any company. They should be grateful and be able to leverage the information you provide if it is indeed a bad email.